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Time-saving tips for technical writers and documentation teams

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3 hari yang lalu

Mark Davis

I love working on docs, but sometimes it feels like it just eats up all my time! There are days where I’m stuck rewriting the same sections, searching for info I know I’ve already written somewhere, or just getting lost in endless formatting tweaks. I even started looking up advice online, like some of the tips at https://www.helpsmith.com, hoping to find ways to make things more efficient. Does anyone have real-life tricks or shortcuts for writing or updating technical docs that actually work? I’d love to hear what saves you time or stress.

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Clyde Morgan

3 hari yang lalu

Totally get where you’re coming from! For me, one big time-saver is keeping my docs as modular as possible—so if something changes, I only have to update one spot, not the whole document. I also use a checklist every time I work on a doc so I don’t miss any steps, and block out specific times for writing so I don’t get distracted. Little habits like using keyboard shortcuts and saving reusable snippets or templates really add up. And batch editing similar sections at once helps cut down on repetitive work. All those small tweaks make the whole process feel way less overwhelming!